Reconcile Stripe Billing & Payment Transactions

Stripe payment reconciliation is the process of matching invoices, payments, refunds, and payouts from Stripe to your accounting records and bank deposits. Without automation, it often requires downloading multiple reports, manually tying them together, and adjusting for credits or disputes. Leapfin automates this process so your finance team can reconcile faster with fewer errors.

Leapfin connects directly to the Stripe API to pull in raw transaction data. It then automatically transforms that data into an accounting-friendly format, linking invoices, payments, refunds, and payouts in a single system. This eliminates manual report downloads and ensures reconciliation is always complete and accurate.

Yes. Many subscription businesses use Stripe Billing to manage recurring payments, but recognizing revenue correctly is still complex because you have to account for refunds, credits, discounts, cancellations, and other adjustments. Leapfin gives you a clear order-to-cash view by tying invoices to payments and cash received. That makes subscription revenue recognition easier, faster, and audit-ready.

Manual Stripe reconciliation is time-consuming and error-prone. Leapfin automates the process, saving your team hours each month. Benefits include: native Stripe integration, clear visibility into refunds, credits, and disputes, and clean journal entries that can flow into your ERP or other reporting systems.

Absolutely. Many high-growth companies operate across multiple entities and currencies, and Stripe data can quickly get complicated. Leapfin centralizes and normalizes this data, so you can reconcile transactions across entities and currencies without duplicating work or creating reporting gaps. And Leapfin is built to scale with your business as you evolve your products, pricing, geographies, etc.

Yes, but usually with limitations. While ERPs can import Stripe data, the raw format often requires heavy manual adjustments. That’s why many finance teams use dedicated reconciliation tools or automation - like Leapfin - to bridge the gap between Stripe’s raw data and their ERP’s accounting requirements.

A payment in Stripe is money collected from a customer, while a payout is the transfer of those funds from Stripe to your business’s bank account. Because there can be delays, refunds, and adjustments between payments and payouts, reconciling the two requires careful tracking. Leapfin helps by automating the data consolidation and preparation process making it much easier to reconcile payments and close the books.

Stripe generates multiple reports for invoices, payments, refunds, and payouts, and they don’t always appear to align one-to-one because of several factors including timing. Reconciling means stitching these together, adjusting for disputes or credits, and matching everything back to bank deposits. It’s a time-consuming process that many Finance and Accounting teams execute manually, but high-performing teams have implemented automated revenue recognition and reconciliation solutions like Leapfin.